This is an ELECTED position and the Secretary acts as a voting member of the BC Branch Executive.

The Secretary will:

  • Assume responsibility for the Terms of Reference for the position.
  • Serve as custodian for the Branch’s documents.
  • Be responsible for all Branch correspondence as directed by the President.
  • Record all activities of the Branch as discussed at Executive Committee meetings.
  • Within 2 weeks of each Executive Committee Meeting, distribute the minutes and all reports via mail, fax or email to:
    • Branch President
    • Communications officer (to post on the website for members of the Executive Committee and Committee chairs)
    • Executive Director of CSHP National
  • Upon completion of term, compile a list of all motions of the Branch Council Meetings and Annual General Meeting for the past year and distribute them to the new Branch Council Members at their first meeting.

Duties

  • Branch Council Meetings
    • Attend Branch council Meetings and record minutes
    • Obtain reports from any Branch Council Member and attach to minutes.
    • No later than two weeks following each Branch Council Meeting, distribute the minutes and any reports to:
      • Branch President
      • Communication Officer (who will post on the website)
      • Executive Director of CSHP National
    • Maintain a file of originals of all reports and minutes from each meeting.
    • Maintain the CSHP-BC Branch Council email address and phone list and forward any updates to the Communication Officer to post on the website.
  • Annual General Meetings
    • E-mail a copy of the minutes to the Secretary of CSHP National prior to the next AGM.
  • Yearly Motions
    • Upon completion of each term, compile a list of all motions of the Branch Council Meetings and the Annual General Meeting of the year and distribute them to the new Branch Council Members at their first meeting.